Event Staff Suppliers For Hire Near You

What it costs and how to budget

Across the UK, typical hourly rates sit around these bands:

• Waiting staff at £14 to £17 per hour
• Bartenders at £16 to £20 per hour

Plan for a minimum call time, usually four to five hours, plus setup and breakdown. Add transport for rural sites. Include glassware, bar kit, ice, mixers, and garnishes if they’re not already provided. A realistic small party might run to a team of three for five hours. A wedding in a marquee with full bar and table service usually needs a larger crew and longer hours. We always budget for a short staff meal and scheduled breaks so the energy stays high.

How many staff you actually need

Rules of thumb keep you honest:

• Drinks reception, one staff per 25 to 30 guests when serving prosecco, beer, and softs
• Canapé service, one staff per 20 guests, plus one tray runner for every two circulating staff
• Buffet or sharing style, one staff per 25 guests for service and resets
• Plated dining, one staff per 10 to 12 guests, plus a supervisor to run the pass
• Cocktail bar, one skilled bartender per 50 to 60 guests with a short menu, or per 35 to 40 with a broader list and lots of shaking
• Glass collection, one dedicated glass runner per 60 to 80 guests to keep surfaces clear

If your venue is spread out or if stairs are involved, add an extra pair of hands. If you’re pouring high-maintenance cocktails, scale the bar team first.

Skills and certifications to look for

We always check for three things. Technique, attitude, and safety.

• Waiting staff should be confident with trays, sequence of service, allergy flags, and table resets
• Bartenders should know the classics, work clean, batch without compromising flavour, and keep guests moving
• Supervisors should run a timeline, brief the floor, coordinate with the kitchen, and communicate clearly with you
• Food hygiene training is important, especially for any handling of open food
• Age verification awareness matters at public or mixed-age events
• Allergens, have a simple, visible system for marking and communicating dietary requirements

The pre-event briefing that saves your night

A crisp brief avoids half the common issues. We share this structure with every client.

• The who, guest count, age mix, VIPs, and any mobility needs
• The where, site map, entrance points, bar location, kitchen or prep area, and waste
• The when, a simple timeline for arrival, drinks, food, speeches, last orders, and clear down
• The what, service style, drinks list, glassware plan, and portion counts for canapés or bowls
• The details, power for fridges, water access, ice storage, and what happens if the weather turns
• The safety, first aid point, allergy notes, and who has the final say if things need to change

We keep it to one page, then add a run sheet with timings so the team can glance and go.

Equipment, glassware, and the clockwork behind the bar

Even the friendliest bartender is stuck without the right kit. Plan for:

• Back-of-house, speed rails, strainers, jiggers, shakers, muddlers, pourers, bottle openers, bar mats
• Front-of-house, ice wells, freezers or coolers, bottle fridges, garnish pots, napkins, compostable straws
• Glassware rotation, three glasses per guest for receptions, two for dinner, plus spares for breakage
• Ice, at least 1 kilogram per guest for cocktails and mixed drinks over a full evening
• Waste and water, separate recycling, grey water disposal, and a discreet wash area if needed

If your venue provides some items, list exactly what’s included. Duplicating kit is cheaper than discovering a missing speed rail at 6pm.

Style of service that fits your theme

• Country classic, polished trays, table water in carafes, wine poured at pace, a tidy cheese and port finish
• Garden-party chic, spritzes and long drinks, iced water stations with citrus, and roaming dessert bites
• Marquee logistics, anti-slip mats, hidden back bars, discreet cable runs, and weather-proof storage
• Travelling cocktail bar, a signature serve with your story on the menu, batched bases, and a crisp three-to-five cocktail list

Simple menus deliver faster service and happier guests. A short, thoughtful list beats a sprawling one every time.

Common pitfalls and how we dodge them

• Underspecifying ice, it melts faster than you think
• Too few glass collections, which makes surfaces look messy and slows service
• Over-ambitious cocktail lists, long queues and inconsistent drinks
• No wet-weather plan for garden bars, stock gets warm and service slows
• Unclear allergen markers, staff hesitate and guests lose confidence

We solve these with buffer stock, dedicated runners, tight drink lists, pop-up shelter plans, and a visible allergen system.

How Poptop makes staffing easy

Poptop is not just a party planning marketplace. It’s the most reliable and straightforward way to organise an unforgettable event, with support from your first click to your final toast.

Enjoy a truly friendly attitude

We work with suppliers who bring warmth as well as skill, so your guests feel welcome and you feel looked after

Plan your party in minutes, not days

Instant, all-inclusive pricing lets you decide today rather than waiting on calls and back-and-forth emails

Get an event that is uniquely yours

We tailor menus, service style, and bar lists around your tastes and any dietary needs

Relax and plan without the anxiety

Clear comms and live updates mean you know what’s happening at every stage

Find what you need effortlessly

Pop in your date, guest count, and postcode, then browse services matched to your brief

Discover everything in one convenient place

Catering, bars, entertainment, and equipment live in the same marketplace

Host a party that will be remembered

From classic canapés to showpiece cocktails, we surface the extraordinary, not just the standard

Book with confidence and complete security

Vetted suppliers, responsive support, and a money-back guarantee give you total peace of mind

Building your shortlist

When you search for event staff or bartenders in the UK, focus on the substance.

• Experience that matches your format, plated service, bowl food, or cocktail receptions
• Team size and structure, ask how they staff supervisors, runners, and glass collection
• Menu and service plans, look for concise, clear proposals including kit lists and timings
• Reviews that mention attitude and adaptability, not just tasty drinks
• Insurance and training, hygiene and age verification matter at mixed-age events
• A sample run sheet, a confident supplier will share the flow they plan to run

We like to see suppliers talk about glass rotation, ice management, and changeovers. Those details reveal how your evening will feel.

A simple step-by-step to book with confidence

• Set your goals, ambience, timeline, and rough budget
• Pick your service style, plated, sharing, or buffet, and a short cocktail list if you’re running a bar
• Confirm the space, power, water, and back-of-house areas
• Request quotes with exact guest numbers, timings, and any dietary notes
• Review proposals, compare staffing ratios, equipment, and total hours, not just headline rates
• Book, share the brief and site map, then schedule a quick call one week out to finalise details

With those steps, you avoid scope creep and keep your costs transparent.

The quick checklist before you hit book

• Guest count, arrival pattern, and a realistic last orders time
• Finalised drink list, including non-alcoholic options
• Equipment responsibilities, who brings what and where it lives
• Contingency for rain, heat, or cold if you’re outdoors
• Allergens, dietary notes, and a label plan for trays and buffets
• Access instructions, parking, load-in route, and end-of-night lock-up

If you can tick those off, you’re ready.

Why we rate a short cocktail list

A concise menu speeds service, controls cost, and keeps flavour consistent. Pick one signature that tells your story, a fresh long drink, a short stirred classic, an alcohol-free option, and a beer or wine pairing. Prep anything batchable ahead of time. Your bartenders will deliver better drinks, your guests will wait less, and your photos will look sharper.

Bringing it all together

Hiring event staff and bartenders in the UK is straightforward when you focus on people, planning, and flow. The right team, the right ratios, and a crisp brief will carry you through any venue, from village halls to stately homes. Keep the menu short, the ice plentiful, and the run sheet simple.

Ready to get started

Tell us your date, guest count, and postcode. We’ll show you vetted waiting staff and bartenders with instant, all-inclusive pricing, plus clear proposals that match your space and style. Book on Poptop, enjoy friendly pros who care about your night, and relax knowing we’re here from first message to last glass.