{"id":4502,"date":"2022-05-06T13:36:18","date_gmt":"2022-05-06T13:36:18","guid":{"rendered":"https:\/\/www.poptop.uk.com\/blog-suppliers\/?p=4502"},"modified":"2026-04-29T13:50:53","modified_gmt":"2026-04-29T13:50:53","slug":"availability-calendar","status":"publish","type":"post","link":"https:\/\/www.poptop.uk.com\/blog-suppliers\/availability-calendar\/","title":{"rendered":"Availability &#038; Calendar"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner-1024x512.jpg\" alt=\"\" class=\"wp-image-5045\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner-1024x512.jpg 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner-300x150.jpg 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner-768x384.jpg 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner-1536x768.jpg 1536w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner-600x300.jpg 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/01\/avail-banner.jpg 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In this edition of your Supplier Guide, we\u2019re going to talk about availability: arguably the single most crucial ingredient to Poptop success.&nbsp;<\/p>\n\n\n\n<p>In this article, we\u2019ll cover &#8211;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Why managing your availability is so important on Poptop.<\/li>\n\n\n\n<li>How you can use your Poptop calendar to do just that.&nbsp;<\/li>\n\n\n\n<li>Some cool calendar tricks to manage availability like a pro.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>If you\u2019ve read the other articles in this guide, you\u2019ll already have a sense of how availability is absolutely key to succeeding on Poptop.&nbsp;<\/p>\n\n\n\n<p>Let\u2019s start by explaining why.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-black-color has-alpha-channel-opacity has-black-background-color has-background\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why is availability so important?<\/strong><\/h2>\n\n\n\n<p>We\u2019ve said it already, but it bears repeating. <strong>Availability is everything on Poptop.<\/strong><\/p>\n\n\n\n<p><strong>WHY?<\/strong><\/p>\n\n\n\n<p>The key lies in our \u2018Live Pricing &amp; Availability\u2019 system.&nbsp;<\/p>\n\n\n\n<p>To accurately and effectively match you with clients, we need to know two things &#8211; how much your service costs, and whether you\u2019re available for the date the client is searching for.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"609\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1-1024x609.jpg\" alt=\"\" class=\"wp-image-4504\" style=\"width:512px;height:305px\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1-1024x609.jpg 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1-300x178.jpg 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1-768x456.jpg 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1-1536x913.jpg 1536w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1-600x357.jpg 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1.jpg 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p>Clients search for services on Poptop by inputting the date and location of their event. We then show the client filtered searches based on supplier availability and location.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-1024x1024.png\" alt=\"\" class=\"wp-image-5367\" style=\"width:512px;height:512px\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-1024x1024.png 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-300x300.png 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-150x150.png 150w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-768x768.png 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-600x600.png 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work-100x100.png 100w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/search-work.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p>For this system to work smoothly for you and for the client, we need to know your availability before the client books. That way, the client can request the booking safely in the knowledge that you\u2019re 100% available for their event.&nbsp;<\/p>\n\n\n\n<p>Simple right? <strong>Our system is designed to save you time. <\/strong>If you keep your availability 100% up to date, our system will generate quotes for you &#8211; saving you TONNES of admin time in the long run.&nbsp;<\/p>\n\n\n\n<p>Availability is so important, we\u2019ve even created incentives for suppliers that manage it well.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-1024x1024.png\" alt=\"\" class=\"wp-image-5368\" style=\"width:512px;height:512px\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-1024x1024.png 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-300x300.png 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-150x150.png 150w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-768x768.png 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-600x600.png 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail-100x100.png 100w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/avail.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p>If you don\u2019t manage your availability at all, you may be reclassified as a Hidden Supplier. That means your services are hidden from the Poptop catalogue until you update your calendar. <a href=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/hidden-suppliers-everything-you-need-to-know\/\">Learn more about Hidden Suppliers here.<\/a><\/p>\n\n\n\n<p><strong>Here\u2019s the good news though. <\/strong>It\u2019s SO DAMN EASY to manage your availability on Poptop. Next, we\u2019ll show you how.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-black-color has-alpha-channel-opacity has-black-background-color has-background\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>H<\/strong>ow to manage your availability.<\/h2>\n\n\n\n<p>We\u2019ve established that managing availability saves you bags of time and makes you more visible on Poptop. But how do you do it?<\/p>\n\n\n\n<p>Easy. With your Poptop calendar.<\/p>\n\n\n\n<p><strong>Using your Poptop Calendar.<\/strong><\/p>\n\n\n\n<p>To help you manage your availability quickly and effectively, we\u2019ve created a brilliant and easy-to-use calendar. <\/p>\n\n\n\n<p>Let\u2019s show you how to use it! Start by logging in to your account and taking a look at your calendar\u2026<\/p>\n\n\n\n<div class=\"wp-block-buttons has-custom-font-size has-small-font-size is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-background wp-element-button\" href=\"https:\/\/www.poptop.uk.com\/s\/calendar\/\" style=\"background-color:#fc136e\" target=\"_blank\" rel=\"noreferrer noopener\">YOUR POPTOP CALENDAR<\/a><\/div>\n<\/div>\n\n\n\n<p>There\u2019s two methods you can use to manage your availability. The automatic way, and the manual way. It\u2019s up to you which one you use &#8211; we\u2019ll talk you through each method right here.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"514\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3-1024x514.png\" alt=\"\" class=\"wp-image-4516\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3-1024x514.png 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3-300x150.png 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3-768x385.png 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3-1536x770.png 1536w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3-600x301.png 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-3.png 1627w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>T<\/strong>he automatic way &#8211; sync your calendar<strong>.<\/strong><\/h2>\n\n\n\n<p>Syncing is the easiest, quickest, and most accurate way to manage your Poptop availability. We recommend that all our suppliers sync their calendars.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-background has-small-font-size has-custom-font-size wp-element-button\" href=\"https:\/\/supportcenter.poptop.uk.com\/article\/243-how-to-sync-your-working-calendar-with-poptop\" style=\"background-color:#fc136e\" target=\"_blank\" rel=\"noreferrer noopener\">sync your calendar<\/a><\/div>\n<\/div>\n\n\n\n<p><strong>What is \u2018sync\u2019?<\/strong><\/p>\n\n\n\n<p>Use an online diary like GoogleCal, Apple Calendar or outlook? You can sync this calendar with Poptop, meaning when you update your main working calendar, it\u2019ll update Poptop automatically.<\/p>\n\n\n\n<p>That means you never have to worry about missing out on Poptop bookings &#8211; because your calendar always stays 100% up to date. <\/p>\n\n\n\n<p>We\u2019ve got LOADS of resources to help you get synced. You can start by following our step-by-step guides to help you do it. You can either follow the written instructions or watch the tutorial videos that come with them.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-background has-small-font-size has-custom-font-size wp-element-button\" href=\"https:\/\/www.poptop.uk.com\/s\/calendar\/feeds\/\" style=\"background-color:#fc136e\" target=\"_blank\" rel=\"noreferrer noopener\">sync your calendar<\/a><\/div>\n<\/div>\n\n\n\n<p>We\u2019ll say it one more time &#8211; synching is by far and away the best method for managing your availability on Poptop. But there is one other way you can do it.&nbsp;<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-black-color has-alpha-channel-opacity has-black-background-color has-background\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>T<\/strong>he manual way &#8211; update yourself!<\/h2>\n\n\n\n<p>If, for any reason, you\u2019re unable to sync your calendar, you can manually update your availability in the Poptop calendar.&nbsp;<\/p>\n\n\n\n<p>Manually updating takes a bit more time than syncing &#8211; but it\u2019s still pretty straightforward. To start manually updating, log in to your Poptop calendar, click on a date you\u2019re not available for bookings, and follow the instructions.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-background has-small-font-size has-custom-font-size wp-element-button\" href=\"https:\/\/www.poptop.uk.com\/s\/calendar\/\" style=\"background-color:#fc136e\" target=\"_blank\" rel=\"noreferrer noopener\">MANUALLY UPDATE<\/a><\/div>\n<\/div>\n\n\n\n<p><strong>Tips for manually updating your calendar.<\/strong><\/p>\n\n\n\n<p>If you choose to manually update, here are some important things to keep in mind.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Build Poptop calendar updates into your working week.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Got an admin day during the week? Build in 10 minutes each week to check through your availability and make sure it\u2019s correct. This will help you avoid unwanted cancellations.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>You can block out multiple days in one go.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>In the update window, you can choose to block out multiple days, making it quicker and easier to input things like holidays.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Avoid becoming a Hidden Supplier.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>If you don\u2019t update your calendar over an extended period, you may be made a Hidden Supplier. To avoid this, always make sure there is at least 1 unavailable date in your Poptop calendar.\u00a0<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>What counts as \u2018unavailable dates\u2019?<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Any dates you\u2019re already booked\/can\u2019t honour a Poptop booking<\/p>\n\n\n\n<p>Birthdays\/special occasions<\/p>\n\n\n\n<p>Public holidays like Christmas and New Year<\/p>\n\n\n\n<p>Personal\/family holidays<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-black-color has-alpha-channel-opacity has-black-background-color has-background\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Cool Poptop calendar tricks.<\/strong><\/h2>\n\n\n\n<p>To finish up, we thought we\u2019d demonstrate a few simple little tricks you can use to make managing your Poptop availability even easier.&nbsp;<\/p>\n\n\n\n<p><strong>SET A NOTICE PERIOD<\/strong><\/p>\n\n\n\n<p>Need a few days to prepare for a booking? You can choose how many days before an event your services can be booked. You can choose anywhere between 0 and 14 days&#8217; notice.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-background wp-element-button\" href=\"https:\/\/www.poptop.uk.com\/s\/calendar\/availability-settings\/\" style=\"background-color:#fc136e\" target=\"_blank\" rel=\"noreferrer noopener\">SET A NOTICE PERIOD<\/a><\/div>\n<\/div>\n\n\n\n<p><strong>GOING ON HOLIDAY?&nbsp;<\/strong><\/p>\n\n\n\n<p>If you\u2019re away from events for an extended period of time, you can block out multiple days in one go. Simply click on \u2018BLOCK MULTIPLE DAYS\u2019 at the top of the calendar dashboard, and follow the instructions.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"80\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1024x80.png\" alt=\"\" class=\"wp-image-4515\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-1024x80.png 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-300x24.png 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-768x60.png 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2-600x47.png 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/06\/image-2.png 1034w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Only want one booking per day?<\/strong><\/h2>\n\n\n\n<p>When you get booked, our system automatically blocks out 3hrs either side of your booking. Only want to take a single booking in a day? Head to your calendar and block out the rest of the day.<\/p>\n\n\n\n<p>To finish off, let\u2019s quickly recap everything we\u2019ve covered\u2026<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-1024x1024.png\" alt=\"recap of the blog post. Bullet points covering each section f the blog\n\" class=\"wp-image-5376\" style=\"object-fit:cover;width:540px;height:540px\" srcset=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-1024x1024.png 1024w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-300x300.png 300w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-150x150.png 150w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-768x768.png 768w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-600x600.png 600w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap-100x100.png 100w, https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2023\/04\/recap.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p>Next, we\u2019ll look at Poptop stats, and show you how you can use them to take your business up a gear.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-background wp-element-button\" href=\"https:\/\/www.poptop.uk.com\/blog-suppliers\/poptop-stats\/\" style=\"background-color:#fc136e\" target=\"_blank\" rel=\"noreferrer noopener\">Stats guide<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Here, we\u2019ll dive into the importance of availability, and how to use your Poptop calendar like a pro. <\/p>\n","protected":false},"author":20,"featured_media":5730,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","footnotes":""},"categories":[119],"tags":[],"class_list":["post-4502","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-poptop-works"],"featured_image_src":"https:\/\/www.poptop.uk.com\/blog-suppliers\/wp-content\/uploads\/2022\/05\/Group-2711.png","author_info":{"display_name":"Dom Bell","author_link":"https:\/\/www.poptop.uk.com\/blog-suppliers\/author\/dombell\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Availability &amp; 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